In a hypothetical list of people that deserve a vacation, office workers with sedentary jobs should rank somewhere in the top three. The redundant 9 to 5 routine certainly takes its toll on even the most resilient of workers, and a vacation provides them with the opportunity to see beyond their usual computer desks.

But planning a relaxing vacation is easier said than done, especially for office dwellers.  It can be quite difficult to enjoy a walk on the beach when your smartphone keeps buzzing with work emails. Don’t worry though, our planning guide will help you tie up all loose ends before you ride off into the sunset.

Mark the Departure Date A Few Months In Advance

Office Dweller’s Guide to a Relaxing Vacation

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If you’re planning for a trip abroad, it’s likely that you’ll need to start saving up for it a few months in advance. Mark the departure date on your calendar and calculate how much you’ll need to withdraw from your monthly paycheck. A good way to go about this is to calculate the estimated budget required for the trip, add a 10% uncertainty margin, and then divide the total by the number of months remaining.

While you’re at it, it would also be a good idea to check whether your vacation period coincides with any critical meetings or work related appointments. This will help you choose a suitable departure date and book your ticket as early as possible, reducing the cost of the ticket. Like they say, the early bird catches the worm.

Cover the Work

Office Dweller’s Guide to a Relaxing Vacation

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Since the vacation’s primary purpose is to detach you from usual work routine, it would be pointless if you still keep checking on your emails while on the trip. This is why we recommend a thorough evaluation of your workload a few weeks before departure. Make a list of all your current project deadlines and deal with the ones that require submissions around the departure date. This will get you a few free days to take care of packing and other formalities.

If you feel that there’s too much work, consider getting help from a co-worker. Alternatively, you can choose to postpone the trip; it will still be better than being glued to your laptop screen in some far off Shangri-la you paid thousands of dollars to get to.

Discuss the Vacation with Your Superiors

Office Dweller’s Guide to a Relaxing Vacation

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Wouldn’t it be great if we could just pack our bags one day and leave for a trip without worrying about work? Unfortunately, that’s not how the real world works; you have to stay connected with reality one way or the other. However, you can minimize the outside noise by making sure your co-workers and superiors are aware of your travel plans. Communicate your travel plans with them and let them know of your unavailability for the duration of the trip. This will ensure that you are contacted only for critical issues and keep the emails to a minimum.